Keystroke shortcuts are the fastest way to interact with your Mac.
Aug 28, 2020 These 45 keyboard shortcuts work in the Word program on PCs and Macs, though you'll need to swap out any instance of 'Ctrl' with 'Command' when on a Mac. Microsoft Word is a critical application. May 14, 2015 Modifier keys on the Mac include: Shift, Control, Option, Command and Function. These keys are located at the bottom left hand corner of your keyboard and can be seen in the photo above. Keystroke Shortcuts in Microsoft Word. Command + B – Bold highlighted text. Command + U – Underline highlighted text. Command + I – Italicize highlighted.
I’ve covered this in 2 other posts, and included PDFs of shortcuts that you can print out:
This time, I’m going to look at shortcuts for an app most of us use a daily basis, Microsoft Word.
These shortcuts are for Microsoft Word for Mac 2011, but may work in other versions.
How Do I Use Keystroke Shortcuts?
Keystroke Shortcuts use modifier keys. You already use modifier keys every day. Here’s how…
Tap the “h” key and you get a lower case “h”
Hold the Shift key and tap the “h” key and you get an upper case “H”
Word For Mac Keyboard Shortcuts
The Shift key is a Modifier Key.
All Modifier Keys work this way. That’s it.
Modifier keys on the Mac include: Shift, Control, Option, Command and Function.
These keys are located at the bottom left hand corner of your keyboard and can be seen in the photo above.
Keystroke Shortcuts in Microsoft Word
Command + B – Bold highlighted text.
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Command Shortcut For Bold Ms Word Mac Scroll Bar Missing
Command + U – Underline highlighted text.
Command + I – Italicize highlighted text.
Command + R – Right Justify highlighted text.
Command + L – Left Justify highlighted text.
Command + E – Center Justify highlighted text.
Control + Shift + M – Indent highlighted text to the left.
Command + Shift + M – De-indent highlighted text from the left.
Command + 1 or Command + 2 or Command + 5 – Single, Double or 1.5 line spacing of highlighted text.
Shift + Return – Insert a line break. Also known as a Soft Return.
Command + D – Opens the text formatting menu.
Command + P – Print
These are 11 pretty basic commands. In a future post, we’ll cover some more advanced shortcuts.
Click the image below to open a PDF with these shortcuts that you can print out:
A Shortcut To A Shortcut
Look at the Menu Bar in any Application. Opposite each command you’ll find symbols showing it’s keyboard shortcut.
This Is Too Complicated. I Don’t Want To Change!
You made it this far… but do what makes you feel comfortable.
My advice… Learn one shortcut a week. If you see any benefit, try another.
Hasta La Vista
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Below is a listing of the more commonly used shortcut keys in Microsoft Word. See the computer shortcuts page if you are looking for a list of shortcut keys used in other programs. Please be aware that some of these shortcuts may not work in all versions of Microsoft Word.
NoteIf the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts will be unavailable to you.
NoteSome of the Microsoft Word shortcut keys below may not work in Word 365.
![Shortcut Shortcut](https://i.pinimg.com/originals/d7/00/96/d7009605d355b64d2b27ddb108ef4816.jpg)
Shortcut | Description |
---|---|
Ctrl+0 | Toggles 6pts of spacing above the paragraph. |
Ctrl+A | Select all contents of the page. |
Ctrl+B | Bold highlighted selection. |
Ctrl+C | Copy selected text. |
Ctrl+D | Open the font preferences window. |
Ctrl+E | Aligns the line or selected text to the center of the screen. |
Ctrl+F | Open find box. |
Ctrl+I | Italic highlighted selection. |
Ctrl+J | Aligns the selected text or line to justify the screen. |
Ctrl+K | Insert a hyperlink. |
Ctrl+L | Aligns the line or selected text to the left of the screen. |
Ctrl+M | Indent the paragraph. |
Ctrl+N | Opens new, blank document window. |
Ctrl+O | Opens the dialog box or page for selecting a file to open. |
Ctrl+P | Open the print window. |
Ctrl+R | Aligns the line or selected text to the right of the screen. |
Ctrl+S | Save the open document. Like Shift+F12. |
Alt+F, A | Save the document under a different file name. |
Alt+X | Show the Unicode code of a highlighted character. |
Ctrl+T | Create a hanging indent. |
Ctrl+U | Underline the selected text. |
Ctrl+V | Paste. |
Ctrl+W | Close the currently open document. |
Ctrl+X | Cut selected text. |
Ctrl+Y | Redo the last action performed. |
Ctrl+Z | Undo last action. |
Ctrl+Shift+L | Quickly create a bullet point. |
Ctrl+Shift+F | Change the font. |
Ctrl+Shift+> | Increase selected font +1pts up to 12pt and then increase font +2pts. |
Ctrl+] | Increase selected font +1pts. |
Ctrl+Shift+< | Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt. |
Ctrl+[ | Decrease selected font -1pts. |
Ctrl+/+c | Insert a cent sign (¢). |
Ctrl+'+<char> | Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you wanted an accented é you would use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the opposite accent mark, often found on the tilde key. |
Ctrl+Shift+* | View or hide non printing characters. |
Ctrl+<left arrow> | Moves one word to the left. |
Ctrl+<right arrow> | Moves one word to the right. |
Ctrl+<up arrow> | Moves to the beginning of the line or paragraph. |
Ctrl+<down arrow> | Moves to the end of the paragraph. |
Ctrl+Del | Deletes word to right of cursor. |
Ctrl+Backspace | Deletes word to left of cursor. |
Ctrl+End | Moves the cursor to the end of the document. |
Ctrl+Home | Moves the cursor to the beginning of the document. |
Ctrl+Spacebar | Reset highlighted text to the default font. |
Ctrl+1 | Single-space lines. |
Ctrl+2 | Double-space lines. |
Ctrl+5 | 1.5-line spacing. |
Ctrl+Alt+1 | Changes text to heading 1. |
Ctrl+Alt+2 | Changes text to heading 2. |
Ctrl+Alt+3 | Changes text to heading 3. |
Alt+Ctrl+F2 | Open new document. |
Ctrl+F1 | Open the Task Pane. |
Ctrl+F2 | Display the print preview. |
Ctrl+Shift+> | Increases the selected text size by one font size. |
Ctrl+Shift+< | Decreases the selected text size by one font size. |
Ctrl+Shift+F6 | Switches to another open Microsoft Word document. |
Ctrl+Shift+F12 | Prints the document. |
F1 | Open help. |
F4 | Repeat the last action performed (Word 2000+). |
F5 | Open the Find, Replace, and Go To window in Microsoft Word. |
F7 | Spellcheck and grammar check selected text or document. |
F12 | Save As. |
Shift+F3 | Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word. |
Shift+F7 | Runs a Thesaurus check on the selected word. |
Shift+F12 | Save the open document. Like Ctrl+S. |
Shift+Enter | Create a soft break instead of a new paragraph. |
Shift+Insert | Paste. |
Shift+Alt+D | Insert the current date. |
Shift+Alt+T | Insert the current time. |
You can also utilize the mouse to perform some common actions. The following section contains examples of mouse shortcuts.
Mouse shortcuts | Description |
---|---|
Click, hold, and drag | Selects text from where you click and hold to the point you drag and let go. |
Double-click | If double-clicking a word, selects the complete word. |
Double-click | Double-clicking on the left, center, or right of a blank line makes the alignment of the text left, center, or right aligned. |
Double-click | Double-clicking anywhere after text on a line sets a tab stop. |
Triple-click | Selects the line or paragraph of the text where the mouse is triple-clicked. |
Ctrl+Mouse wheel | Zooms in and out of document. |